Meet Rachel M. Sadoff, Brevard County Clerk
Rachel M. Sadoff serves as the Brevard County Clerk of the Circuit Court & Comptroller. She is the first woman to hold the office. She was sworn in on January 5, 2021, after she ran without opposition in the 2020 election. Her path to the job started inside the same office. Sadoff joined the Clerk's staff in 1997 as a court clerk. Over the next two decades she supervised customer service, data entry, scanning, and court clerks, and she ran the Viera branch as branch manager.
Her official bio on the Clerk's Meet the Clerk page describes her as a lifelong Brevard County resident with deep ties to the local court community. The Clerk speaks for the whole office. Her name appears on case dispositions, recorded deeds, and the public bond and budget reports the office files each year.
The Clerk's bio page is captured in the official site image below.
The bio confirms the dates and roles cited above and is the source of record for staff history details.
Three Constitutional Roles of the Brevard Clerk
Florida law gives the Clerk three distinct jobs. The Brevard Clerk's administrative functions page lays them out in plain terms. First, the office is Clerk of the Circuit and County Courts. That means the office files pleadings, keeps case files, sets up hearings, collects court fines and fees, and issues writs and process. Second, the office is Clerk to the Board of County Commissioners. In that role the Clerk serves as the county accountant, county auditor, and custodian of all county funds. Third, the office is the County Recorder. The recorder indexes deeds, mortgages, liens, plats, and other documents tied to real property.
This three-role setup matters for anyone looking up records in Brevard. A user does not need to track down a separate finance office or a separate land records office. The same Clerk holds all three sets of books. The page that lays out these duties is shown below.
The same source is the basis for the duty list that runs across the rest of this site.
Brevard County Clerk Office Locations
The Clerk runs six public counters across the county. The setup reflects the shape of Brevard, which is long and narrow and runs about 72 miles from north to south. Each location takes filings, processes public records requests, and helps walk-in users. The full list from the Clerk's office locations page is set out below.
| Office | Address | Notes |
|---|---|---|
| Titusville Administration | 400 South Street, 2nd Floor, Titusville, FL 32780 | Full-service counter and HR. |
| Parkway Complex | 700 S. Park Ave, Building B, Titusville, FL 32780 | Branch counter and walk-in records. |
| Moore Justice Center (Viera) | 2825 Judge Fran Jamieson Way, Viera, FL 32940 | Main court complex. Pro Se appointments offered. |
| Melbourne Branch Courthouse | 51 S. Nieman Ave, Melbourne, FL 32901 | Branch counter. Pro Se appointments offered. |
| Merritt Island Office | 2575 N. Courtenay Pkwy, Room 129, Merritt Island, FL 32953 | Branch counter. |
| Palm Bay Office | 450 Cogan Drive SE, Palm Bay, FL 32909 | Branch counter. |
Note: The Merritt Island and Palm Bay offices close each day from 11:30 AM to 1:30 PM, so users should plan a visit outside that window.
The official locations page that backs this table is shown below.
The same source covers branch hours and any temporary closures.
How to Contact the Brevard Clerk
The main phone line for the Brevard Clerk of the Circuit Court & Comptroller is (321) 637-5413. The Clerk's contact-us page lists email channels for public records and for BECA support. Mail goes to one of five P.O. boxes in Titusville. The right address depends on what kind of mail it is. The contact card below covers the Clerk's administrative office and the two main email addresses.
Clerk Administration
Clerk: Rachel M. Sadoff
400 South Street, 2nd Floor
Titusville, FL 32780
(321) 637-5413
PublicRecordsRequests@brevardclerk.us
BecaSupport@brevardclerk.us
Mon-Thu 8:00 AM - 5:00 PM, Fri 8:00 AM - 4:30 PM
Mail must go to the right address. The mailing addresses page lists separate boxes for administrative mail, copy requests, court paperwork, recording, and traffic. Sending traffic paperwork to the recording box slows the work.
That page is the source for every P.O. box used by the Clerk's office.
BECA - Brevard Electronic Court Application
BECA is the Clerk's online court-record system. It went live on January 9, 2018, and replaced the legacy eFACTS portal. The system cites Florida Supreme Court Administrative Order AOSC14-19 as the legal basis for public electronic access. There are two routes after the disclaimer screen. The first is the General Public route, which is free and open to anyone. The second is the Subscriber route, which is tied to the user's role.
Subscriber access depends on identity. Attorneys of record, parties in a case, agencies, and law enforcement can sign up to see more data than the public route shows. The Clerk uses these forms to manage subscriber accounts:
- Registered User Agreement.
- Agency and Gatekeeper Registered User Agreement.
- Gatekeeper Management Request Form.
- Agency Supplemental Request Form.
Completed forms go to BecaSupport@brevardclerk.us or by mail to P.O. Box 999, Titusville, FL 32781-0999. For the full search walkthrough, see the Brevard County court records page.
Official Records and the County Recorder Role
The recorder side of the Brevard Clerk's office keeps the county's land record index. Index data dates back to January 1, 1981. Document images, as allowed by statute, are also available from that same date forward. The public Official Records search on brevardclerk.us is free. No password is required. Restricted images are a different matter. To see restricted images in DR (domestic relations), CP (probate), GA (guardianship), and CJ (criminal juvenile) categories, a user needs an Official Records View subscription. The subscription runs $50 per calendar year under F.S. 28.2221(5)(a).
The records held by the recorder are broad. They include deeds, mortgages, liens, contracts, affidavits, plats, surveys, declarations of condominium, judgments, military discharge certificates, and declarations of domicile. Names cannot be removed from the index unless the name itself includes a street address.
How to Request a Certified Copy
A certified copy is a paper copy signed and sealed by the Clerk. Courts, banks, the Social Security Administration, and other agencies accept certified copies as proof of a record. Online screen prints from BECA are not certified. The steps below walk through the process.
- Pick a method. Options are online through NextRequest, by email to PublicRecordsRequests@brevardclerk.us, by phone at (321) 637-2004, by mail to P.O. Box 999, Titusville, FL 32781-0999, or in person at any of the six Clerk counters.
- Describe the record. Give a case number, party names, the type of document, and the file date if known. Email searches also need a date range, account names, and keywords.
- Pay the copy and certification fees. The base rate is $1.00 per page plus $2.00 per certified document.
- Wait for staff to pull and certify the file. Routine copies often go out the same day or the next. Wide requests that need a clerical or IT search may need a cost estimate before work starts.
- Receive the copy by mail, by counter pickup, or as a sealed digital file. Keep the receipt as proof of the certification.
The contact-us page that lists the email and the main phone number is shown below.
That page is also the channel for sealed-record questions that staff cannot answer at the counter.
Brevard County Clerk Public Records Request Form Fields
The Clerk uses NextRequest as the online public records portal. The form asks a small set of fields. Most are short. The table below lists each field, whether it is required, and any format notes pulled from the Clerk's request page.
| Field | Required | Notes / Format |
|---|---|---|
| Request description | Yes | Keep it short. Name the record, the case, and the date if known. |
| Contact information | Not required by Florida law | Florida lets a requester stay anonymous. A contact point is needed for fees, status, or delivery. |
| Date range | Optional | Strongly suggested for email searches. |
| Email accounts | Conditional | Use when the request targets Clerk employee email. |
| Keywords | Conditional | Use for targeted email or document searches. |
| Submit | Yes | Posts the request to the NextRequest queue. |
Wide requests take longer and may incur clerical or IT costs. The Clerk gives a cost estimate before staff do extensive work, under F.S. 119.07.
Clerk Fees in Brevard County
The Brevard Clerk charges set fees for copies, certifications, marriage licenses, and online subscriptions. The list below is taken straight from the Clerk's public records request page and the official records page. Filing fees for civil and probate cases are set by state statute and vary by case type.
| Item | Amount |
|---|---|
| Plain copy per page | $1.00 |
| Certification of each document | $2.00 |
| Marriage license | $86.00 |
| Marriage license with premarital course | $61.00 |
| Official Records View subscription | $50 / calendar year |
| Partial payment fee (F.S. 28.24(26)(b)) | $5.00 per month |
| Extensive clerical / IT search | Cost estimate before work starts |
Note: Marriage license fees are set by state law and the lower rate applies when both parties finish a registered premarital course before the license is issued.
Recent Brevard Clerk Initiatives
The Clerk's homepage tracks recent service changes. A March 1, 2026 bond remissions procedure change shifted the workflow for forfeiture and remission cases. Under the new rule, the bondsman or moving party must file a motion and serve the affected parties. The Clerk prepares an advisement that states the office's position on the forfeiture percentage and serves it on the State Attorney and the Brevard County Sheriff's Office. The Clerk no longer confirms transportation costs as part of that workflow.
On January 13, 2026 the Clerk began live streaming Value Adjustment Board (VAB) hearings. The VAB hears property tax assessment appeals. Live streaming opens the process to property owners and members of the public who cannot attend in person.
A new website preview went up on April 17, 2026. The Clerk also keeps an anti-scraper notice on the BECA splash page because automated data mining has caused slowdowns.
Clerk Pro Se Services and Self-Help
The Clerk's Pro Se Department helps people who file family law cases on their own. Appointments are offered at the Viera and Melbourne offices through brevardclerk.us/pro-se-services-make-an-appointment. Staff are not attorneys. Under F.S. 28.215, they cannot give legal advice. People who need advice should talk to a licensed Florida attorney.
The county also has a law library at the Moore Justice Center in Viera at (321) 617-7295. The Eighteenth Judicial Circuit self-help pages cover small claims, landlord-tenant matters, family law, and probate. For broader Brevard help, see the public records page or the site FAQ.